Oncology Interest Group

Bylaws

Article I – Name

The name of this organization shall be the Oncology Interest Group

Article II – Purpose

Provide learning and community engagement opportunities for pre-clinical medical students interested in Oncology.
Provide students with an opportunity to interact with and learn from professionals in various subspecialties of the field, including medical oncology, surgical oncology, radiation oncology, and clinical and basic science research.
Expose students to cancer research and help organize research opportunities for interested students

Article III – Compliance Clause

We agree to abide all regulations, all University policies, in addition to all federal, state, and local laws.

Article IV – Non-Discrimination

This organization shall not discriminate on the basis of race, color, religion, national origin, ancestry, age, gender, sexual orientation, or disability.
Article V – Membership

Membership shall be open to any currently enrolled student in the West Virginia University School of Medicine.

Article VI – Election of Officers

The following officers shall be elected on a yearly basis: President, Vice President, Treasurer, and Secretary
An election shall take place at the last meeting of each year to elect new officers by majority vote
Officers must be in good academic standing
Two-thirds of the active members of the group must be present at the time of voting
Newly elected officers should assume office at the beginning of the following school year
Additional elected positions may be added at the discretion of the governing members

Article VII – Leadership Team

All elected officers shall serve on the Leadership Team.
The tentative duties of each officer shall be:
President - To preside over meetings and to serve as the official liaison between the Department of Oncology and the students. In addition, the president will plan meetings that focus on direct interaction with faculty, fellows, residents, etc. from Oncology and Radiation Oncology
Vice President – fulfill the duties of the president in his/her absence; provide additional support and contributions where needed
Secretary – publicize meetings and events; secure rooms for meetings;
Treasurer- To keep track of all financial transactions and attend relevant training sessions/meetings; organize food for meetings
Each officer may fulfill roles outside the bounds written above if necessary

Article VIII – Removal of Officers

Any member may make a motion for the removal of any officer providing that evidence is presented to support the removal. Grounds for removal include the inadequate fulfillment of duties or the violation of regulations described in University policies, or any federal, state, or local laws.
A two-thirds vote by the membership is needed to remove an officer. Two-thirds of the active members must be present at the time of voting.
An election for a new officer should be conducted at the next scheduled meeting.

Article IX – Advisor

The Executive Board shall nominate a faculty or staff member (two advisors may be warranted) to serve as advisor.
The active membership shall vote on accepting the advisor with a simple majority needed for acceptance.
Two-thirds of the active members must be present at the time of voting.

Article X – Amendments to the Constitution

Any member of the organization may present amendments to the Constitution at any regularly scheduled business meeting. After reading the current Constitution along with the proposed change, the change will be voted on.
A four-fifths majority is necessary to pass the amendment. Two-thirds of the active membership must be present at the time of voting.